For Minnesota Districts or Programs that must report enrollment and attendance data to the state of Minnesota, Arux provides a certified API to automatically transmit reporting of the state required data.
The team at Arux communicates with the State of Minnesota to ensure this API reporting remains up to date and reflecting the current state requirements and standards.
Arux also provides the MN DHS Great Start report, which allows Admins to review attendance information recorded in Arux and compare it with Great Start information when needed.
To get started with the state of Minnesota enrollment and attendance program in Arux, you will need to complete the following to ensure your information will be connected in the Provider Hub:
- Add your DHS License Number to the License Number field in Arux for each Child Care Site providing supported care.
- Set up each site to use Arux Connect: Child Care.
- Contact the Arux Customer Success team.
Adding License Info to Your Child Care Sites
To ensure accurate reporting of your data to the state, you need to add your state issued License Number to any child care sites that must report enrollment and attendance data to the state of Minnesota.
If you do not know or want to confirm your License Info, you can use the State of Minnesota Licensing Information Lookup for more information.
To add your state License Info to your Child Care Sites from the Admin Portal:
- Select Child Care > Sites.
- Select the desired site from the list.
- Click Modify.
- In the Information section of the form, click to expand More Options.
- Enter the License Number.
- Click Save.
If your program provides care on Non-School Days, the License Number will automatically be applied based on any connected regular care sites.
If your Non-School Day Sites are not connected to a regular care site, the License Number can be added for the Non-School Day Site:
- Select Child Care > Non-School Day Sites.
- Selecting the desired Non-School Day Site from the list.
- Click Modify.
- Click to expand More Options.
- Enter the License Number.
- Click Save.
Setting Up Arux Connect: Child Care
All necessary information for reporting is collected in real time using the Arux Connect: Child Care app for iOS. Arux Connect: Child Care automatically syncs the required information with the Admin Portal and the data collected is transmitted to the state nightly. Any corrections made after the original transmission will be sorted automatically.
The following information about children's attendance is transmitted to the state:
- Unique ID for the child
- Sign-in time and date
- Sign-out time and date
- Unique ID(s) for pick-up/drop-off person(s)
Install the Arux Connect: Child Care on any iOS devices that will be used for collecting attendance data.
Attendance information recorded in Arux can also be reviewed using the MN DHS Great Start report.
MN DHS Great Start Report
The MN DHS Great Start report provides an on-demand view of attendance information recorded in Arux. Use the report to review or reconcile attendance information for your Child Care Sites, including daily attendance counts and the highest attendance recorded during the selected date range.
When Include Weekly Averages is enabled, the report also includes weekly average attendance information for the applicable weeks.
Generating the MN DHS Great Start report does not transmit or resubmit information to Minnesota DHS. Attendance and enrollment data continues to be transmitted separately through the existing API.
Generating the MN DHS Great Start Report
To generate the report from the Admin Portal:
- Select Child Care > Sites.
- Click Reports ( ).
- Select MN DHS Great Start Report.
- Select the desired Dates to report.
- Optional: Toggle Include Weekly Averages to Yes to Include Weekly Averages for attendance columns in the report.
- Select the Output Format.
- Click Run Reports.
- When Download Reports is highlighted, click it to download the report.
The reports modal gives you the options to Share via Email or to Run More Reports.
Arux reports provide the option to Send via Email, which is intended for sharing reports with other staff members.
- If you click Send via Email before the report has finished generating, Arux will automatically send it to your chosen recipients as soon as it is complete after you click Send When Complete.
- If the report is already finished, you will see the option to Send Now instead.
In either case, the Download Report link in the email remains active for one week. After that, a new report must be generated and sent again to ensure the data is up to date.